YourFrontDesk,EnhancedbyAI
Stop losing patients to missed calls. VAissistant answers every call, books appointments, and handles patient inquiries 24/7 -- so your team can focus on patient care.
New Patient
Appointment Request
Every Missed Call Is a Patient Who Goes Elsewhere
Your team is focused on the patients in the chair. But every unanswered call could be a new patient choosing a different practice.
Without VAissistant
- Patient calls during a busy appointment
- Front desk is occupied, call goes unanswered
- Patient calls another practice nearby
- You lose a potential long-term patient
With VAissistant
- AI receptionist answers every call instantly
- Books appointments directly into your calendar
- Answers common questions about services and insurance
- You get a summary and the patient is scheduled
From Phone Call to Booked Appointment in Seconds
See how VAissistant handles a typical patient call at your dental practice.
Patient Calls Your Practice
A patient calls to book a cleaning, ask about a toothache, or reschedule an appointment. VAissistant answers instantly, even during lunch or after hours.
"Hi, I'd like to schedule a checkup for my daughter."
AI Checks Your Calendar
The AI receptionist accesses your real-time availability, finds suitable appointment slots, and offers options that work for both you and the patient.
"We have openings Thursday at 2pm or Friday at 9am. Which works better?"
Appointment Booked, You're Notified
The appointment is added to your calendar, the patient receives a confirmation, and you get a summary of the call with all relevant details.
"Appointment confirmed. Summary sent to your dashboard."
Built for the Way Dental Practices Work
Features designed specifically for the needs of dental offices.
Appointment Scheduling
Patients can book, reschedule, or cancel appointments 24/7. Syncs directly with your practice management system.
After-Hours Coverage
Never miss a call outside office hours. Capture every new patient inquiry, even at 10pm.
Insurance Questions
Answers common questions about accepted insurance plans and payment options based on your knowledge base.
Patient Privacy
Built with patient privacy in mind. No sensitive health information is stored or shared.
Appointment Reminders
Reduces no-shows by confirming appointments and sending reminders to patients.
Call Summaries
Get a detailed summary and transcript of every call, so you know exactly what each patient needs.
Questions from Dental Practices
Common questions about using VAissistant in your dental office.
VAissistant connects with your existing calendar system (Google Calendar, Outlook, or via API to systems like Dentrix, Eaglesoft, Open Dental). When a patient calls to book, the AI checks your real-time availability and adds appointments directly to your schedule.
VAissistant is trained on your specific knowledge base, which you can customize with information about your services, pricing, insurance policies, and common procedures. For complex clinical questions, the AI will take a message and ensure a team member follows up.
You can configure emergency protocols in VAissistant. The AI can identify urgent keywords (severe pain, swelling, trauma) and immediately route those calls to an on-call number or provide your emergency instructions.
VAissistant does not store sensitive health information. Call summaries contain only scheduling details and general inquiries. All data is encrypted in transit and at rest, and we maintain strict data handling policies.
Most dental practices are up and running within 15 minutes. You'll connect your calendar, customize your greeting and knowledge base, and forward your phone line. No technical expertise required.
Patients can always request to speak with a staff member. VAissistant will take their information and ensure your team calls them back promptly. You can also set specific hours when calls are routed directly to your front desk.
Ready to Stop Losing Patients to Missed Calls?
Join dental practices that have transformed their front desk operations. Start your free trial today -- no credit card required.
No credit card required. Setup takes less than 5 minutes.